Ensure Every Worker Has the Legal Right to Work

MyPass verification specialists review using established protocols, including checking against available online checkers, contacting issuing authorities, spotting inconsistencies as well as escalating to relevant bodies for complex issues.

Workers receive notifications at 90, 60, and 30 days before expiry via mobile app and email. For asset owners and contractors, worker compliance status changes from 'compliant' to 'expiring soon' to 'expired' with visual indicators in all dashboards.

Every status change is logged with timestamps for regulatory compliance evidence. This shifts compliance from reactive ("who's expired?") to proactive ("everyone stays current with documented evidence").

Yes. MyPass is specifically designed for multi-site operations:

• ‍Unified visibility: One dashboard shows compliance across all your sites, contractors, and projects. No more compiling separate site reports for audits.‍
• Site-specific requirements: Create different baseline compliance requirements for different locations while maintaining visibility across all.‍
• Worker portability: When workers move between your sites, their verified credentials move with them - no re-verification needed, but full audit trail maintained.‍
• Consistent standards: Ensure company-wide baseline compliance requirements are met everywhere while allowing site-specific additions.‍
• Audit efficiency: Generate compliance reports across all sites instantly, or drill down to specific locations as needed.

This is particularly valuable for asset owners with operations across multiple regions and service providers working at different client sites.

MyPass focuses on contractor workforce management - that's where the compliance visibility gap and regulatory risk are greatest. However, some organisations use MyPass for direct employees in specific scenarios:

• ‍Service providers: Many use MyPass for their entire workforce (direct employees and subcontractors) because employees work across multiple client sites and benefit from portable credentials with consistent compliance verification.‍
• Asset owners: Typically continue using existing HR/LMS systems for direct employees and add MyPass for contractor visibility where compliance blind spots exist. Some use MyPass for direct employees in contractor-facing roles to demonstrate compliance to clients.

The primary value is managing contractor ecosystems where you need verified evidence of compliance across workforces you don't directly employ.

This is one of MyPass's biggest advantages for compliance management. Workers build one verified Skills Passport and share access with multiple employers:

• ‍For workers: Verify once, work anywhere. No more uploading the same documents to different portals for each contractor or client.‍
• For contractors: When you hire a worker already in MyPass, they're pre-verified - reducing your administrative burden by 32% through portability while maintaining compliance evidence.‍
• For asset owners: See the same verified worker compliance data regardless of which contractor employs them. When contractors change but workers remain, compliance visibility and audit trails continue uninterrupted.‍
• Audit benefit: One verified source of truth across multiple employment relationships. Regulators see consistent, verified evidence regardless of contractor complexity.‍
• Network effects: As more contractors and asset owners adopt MyPass, compliance verification becomes more efficient across entire industries - without compromising audit-ready evidence.

No. MyPass's comprehensive duplicate detection prevents this and provides critical compliance protection. This was specifically developed after incidents where dismissed workers were unknowingly rehired through different contractors. ‍

‍How it works: Identity matching across multiple attributes, not just names. Flags potential duplicates for investigation. ‍

Regulatory value: Demonstrates due diligence to regulators that you have systems to prevent known safety violators from re-entering your workforce through back channels.

This protects asset owners from unknowingly accepting high-risk workers and provides defensible evidence of safety commitment.

Yes, MyPass Industry Portal can integrate with site access control systems through:

1. API and Webhook Integration: MyPass provides APIs and webhooks that enable external systems to query worker compliance status and receive notifications when workers are proposed or confirmed to roles.
2. Real-Time Compliance Data: Integration patterns support near real-time data synchronization (typically within one minute for supported integrations).
3. Compliance Verification: Features like QR code scanning enable on-site compliance checks, and the Project Verifications module provides document validation and audit trails.

Implementation Note: Site access control integrations are typically custom implementations built by customers using MyPass APIs. See all integrations

MyPass transforms audit responses from scrambles to minutes:

• ‍Instant reports: Generate compliance status reports across your entire operation with one click. Show auditors real-time compliance percentages, expiring qualifications, verification activities.‍
• Audit trails: Complete documentation of who verified what, when, and how. Shows proactive compliance monitoring, not reactive checking.‍
• Drill-down capability: Auditors ask about specific workers or qualifications? Drill down to individual worker records with full verification history in seconds.‍
• Export formats: Generate audit-ready reports in Excel, PDF, or CSV for regulatory submission.‍
• Due diligence demonstration: Show regulators your documented processes for verification, expiry monitoring, duplicate detection, and fraud prevention.

The shift: From "give us 24 hours to compile evidence" to "here's real-time verified evidence across our entire operation."

Yes. Multiple security layers protect your compliance data:‍

• ‍ISO 27001 certified: Internationally recognised information security standard with annual third-party audits.‍
• Reduced liability: Worker-controlled architecture means you access shared data rather than becoming custodian of worker PII - reducing your cyber risk vs. traditional top-down systems.‍
• Access controls: Role-based permissions, audit trails of all data access, automatic session timeouts.‍
• Data encryption: All data encrypted in transit and at rest. Multi-factor authentication available.‍
• Compliance built-in: privacy by design, comprehensive audit trails for regulatory requirements.